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Library Board Minutes – April 2016

Allegany County Library Board of Trustees

Minutes

Regular Meeting

April 13, 2016

Washington Street Library – 4:00 p.m.

PRESENT:  

Bill Devlin, Tom Finan, Deb Hendrickson, Terry Michels, Steve Sniderman, and John Taube.   

The meeting was called to order by Bill Devlin.

A motion to accept the minutes of the regular meeting of the March 9, 2016 meeting was made by Tom Finan seconded by  Steve Sniderman and was approved.   

  • Review of Usage Statistics
  • Review of Income & Expense Report for the month of March 2016.
  • Review of Profit & Loss, Budget vs Actual Report for the Fiscal Year (YTD, July 1, 2015- March 31, 2016)
  • Review of Special Accounts

A motion to accept both the statistical report and the financial reports of March 2016 was made by Tom Finan seconded by Deb Hendrickson and was accepted.    

NEW BUSINESS

Washington Street Library is hosting Allegany County Chamber of Commerce After Hours reception

We are the host of the May 18, 2016 Allegany County Chamber of Commerce after-hours reception from 5:30 to 7:30.  The Washington Street LIbrary will be decorated in a “Alice in Wonderland” theme.  Staff are planning numerous stations throughout the building to highlight the many services and activities you can experience at your library.   John invited the Board members to attend and enjoy the event.

UNFINISHED BUSINESS

South Cumberland Library Renovation –Update

We are finalizing the RFP and bid opening timeline so that work can begin in July 2016.

The latest schedule is:

project will be advertised on 4/24/2016 and 4/27/2016.

Pre-bid meeting on 5/3/2016.

Bids due on 5/24/2016.

Library closing ceremony 5/27/2016.

Library closes for packing 5/28/2016.

Renovation begins on July 5, 2016.

The latest estimate of probable costs from the architect is in line with available funding.

The County has submitted the plans to the city for the necessary permits.

Friends of the Library groups – Update

The Friends letter to the editor campaign is proceeding with a letter a week during budget deliberation time.  

Washington Street Library Columns Restoration  – Update

Allegany County is interested in completing the columns restoration analysis and costs estimate study as soon as possible.   They have reached out to several firms seeking quotes to complete the work.  John expressed hope that a firm would be selected in early May.  Based on the analysis of the study, we would then work with the County, state agencies,  and our Friends group to determine the best course of action to get the actual restoration completed.

Discussion on FY 2017 Operating Budget Proposal

The Library’s bill to accelerate the increases in state funding for libraries passed in the late hours of the session.  We will see the per capita increase in our FY2018 state appropriation.  As it was passed by both houses of the Assembly, it does not require the Governor’s signature to becomes law, provided that he does not veto the legislation.   

PUBLIC COMMENT

ANNOUNCEMENTS and UPDATES

The Westernport Branch has been named in an estate gift from the William and Mabel Thompson Estate.

In order to reach more children and families in our mission to encourage reading and offer quality early childhood learning, our Story Corp has developed relationships with our local pediatricians to provide children’s reading materials in their waiting rooms.   Our duplicates and discards will be used to supply the initiative.  Drs. Gonzaga and the offices at CMG are participating and we are also working with the Y and ACM Adult Education center.

Renee Mason, our Art Director ‘s work on the library emails has earned her an All Star Award from Constant Contact. Her communications are in the top 10% of customers for creating engagement. That means the outreach emails she creates are so tempting people just can’t help themselves but to click on them! Thanks for getting out the word about the Library to our customers!

In order to support board member attendance, we discussed holding our regular meeting on the 2nd Tuesday of each month instead of the 2nd Wednesdays.  John will draft a schedule to start in July 2016.

Next Board Meeting is May 11, 2016 at 4PM at the South Cumberland Library

 

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