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March 2016 – Library Board Minutes

Allegany County Library Board of Trustees

Minutes

Regular Meeting

March 9, 2016

Washington Street Library – 4:00 p.m.

PRESENT:  

Bill Devlin, Tom Finan, Steve Sniderman, Jason Willetts, and John Taube.   

The meeting was called to order by Bill Devlin.

A motion to accept the minutes of the regular meeting of the February 10, 2016 meeting was made by Steve Sniderman seconded by  Tom Finan and was approved.   

  • Review of Usage Statistics
  • Review of Income & Expense Report for the month of February 2016.
  • Review of Profit & Loss, Budget vs Actual Report for the Fiscal Year (YTD, July 1, 2015- February 29, 2016)
  • Review of Special Accounts

A motion to accept both the statistical report and the financial reports of February 2016 was made by Jason Willetts seconded by Steve Sniderman and was accepted.    

NEW BUSINESS

Discussion on FY 2017 Operating Budget Proposal

Our budget presentation to the County Commissioners is scheduled for tomorrow 3/10/2016 at 1PM in the county office complex.

We are expecting representatives from all 5 friends of the library groups in an effort to show community support for the library system

UNFINISHED BUSINESS

South Cumberland Library Renovation –Update

County staff are working to get the permits submitted and approved for the project.

Preliminary furniture estimates are within budget.  John Taube suggests that we purchase new furniture when possible as the existing furniture is at the end of its useful life.

Friends of the Library groups – update

Friends of the South Cumberland Library-  A small steering committee has drafted the mission statement, bylaws and solicitation mailings.  

The Friends of the Washington Street Library held their introductory meeting on February 18, 2016 to recruit members and set a course of action.  It was a good meeting with about 15 attendees.    A steering committee meeting is being planned to draft bylaws and operating procedures will meet on April 18, 2016.  

A small sub-committee has formed to form community alliances to restore the columns.  The sub-committee is composed of community members, library staff and county staff.    John will  be meeting with the County on March 22, 2016 to discuss the columns and what options they see.  

The first two of the Friends of the LaVale Library sponsored  series of 12 science, technology,  and engineering programs have been well attended and received.

PUBLIC COMMENT

ANNOUNCEMENTS and UPDATES

On Saturday April 23 at 3PM,  we will be unveiling murals on the brick facade of the Frostburg Library done by a local artist.  The work was funded and coordinated by the Frostburg First and Frostburg Community Development Department.

We have updated our personal appearance policy to indicate that our new name badges must be worn at all times while at work.

Given the nature of attendance and library resources, we have modified our computer class offerings.  South Cumberland will continue to offer classes, but our other branches have transitioned to offering one- on-one classes.

The Western Maryland Regional Library is donating vehicles to each of the library systems that it supports.  In our case, we selected a more fuel efficient sedan rather than a van as we already have 2 of those.

Next Board Meeting is April 13, 2016 at 4PM at the Washington Street Library

 

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