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Library Trustees Meeting Minutes- January 2015

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Allegany County Library Board of Trustees

Minutes

Regular Meeting

January 14, 2015

Washington Street Library – 4:00 p.m.

 

PRESENT:

Bill Devlin, Tom Finan, Terry Michels, John Persons, Steve Sniderman, Dinah Searles, and John Taube. Guests: Ashley Swinford and Lisa McKenney

The meeting was called to order by Bill Devlin.

A motion to accept the minutes of the regular meeting of the December 10 2014 meeting was made by Terry Michels seconded by ­­­­­­ Tom Finan and was approved.

  • Review of Usage Statistics
  • Review of Income & Expense Report for the month of December 2014
  • Review of Profit & Loss, Budget vs Actual Report for the Fiscal Year (YTD, July 1, 2014- December 31, 2014)
  • Review of Special Accounts

A motion to accept both the statistical report and the financial reports of November 2014 was made by Dinah Searles seconded by Steve Sniderman and was approved.

Board member Tom Finan lamented the cancellation of the New York Times and the Wall Street Journal newspaper subscriptions due to budget constraints. He expressed hope that these subscriptions would be reinstated if conditions improve.

NEW BUSINESS

IPad Inventory and Circulation project

Lisa McKenney, Public Services Coordinator will present a description of our ongoing project to introduce iPads as additional staff tools.   Lisa described planned and ongoing uses of iPads to complete collection inventories, augment existing story hours and children’s classes, as well as complete check out functions. The benefit of these handheld tablets is that it frees staff from a circulation desk and allows them to be more available to our users.

 

UNFINISHED BUSINESS

South Cumberland Library –Architectural and Engineering Plans – Update

Library staff has made formal and informal visits to recently built libraries in the area. Comments and suggestions on several concepts that were presented on 1/6/2015 are due back from library staff on 1/30/2015.

Drafting the FY2016 operating budget discussions

Governor Martin O’Malley and the Board of Public Works approved cuts to State spending of around $200 million on January 9, 2015. The remaining $250 million will require legislative approval so those cuts will await action by the General Assembly.   At this time, we have no indication if those cuts will affect our state or local funding.

The rate of inflation in the most recent 12 months according to the US Commerce Department is 1.3%.   If we choose to maintain wages that keep pace with inflation, then we would need to plan for a 1.3 increase in wages.

Staff is continuing to work on budgeting scenarios for the upcoming fiscal year.   Despite the approved per capita increase at the state level, we are not planning on increases from the state or local government.   Income projections for FY2016 also exclude income from transfers from the Reserve and the Endowment special accounts. In order to maintain the principal of the Kruson gift as long as possible, we are planning to decrease the transfer from $25,500 to $15,000 in FY2016. We will increase the amount transferred from the Logsdon account from $7000 to $10,000 in FY2016. We are working with a target budget of $1,882,621 or $54,000 less than our FY2015 budget (a 2.8% decrease).

Our Capital Improvement Projects (CIP) request is due January 30, 2015.

Our operating budget request from the County will be due in late February.

Our Budget presentation to the County Commissioners will be in late March and we should start to get some feeling for our allocations from state and local sources by late April, 2015.

Launch Project –Update

Joni Reed and I have visited several local businesses to listen to what skills and abilities they are looking for when hiring new employees.   The major desire is for prospective employees to be respectful of others, be prepared, be presentable, and be ready to work.   We will continue to gather information and evaluate the feasibility of this endeavor as we draft the budget for FY2016.

PUBLIC COMMENT

ANNOUNCEMENTS and UPDATES

Next Board Meeting is February 11, 2015 at 4PM.

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Categories: Community, libraries
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