Library Trustees Meeting Minutes- December 2014
Allegany County Library Board of Trustees
December 10, 2014
Washington Street Library – 4:00 p.m.
PRESENT: Bill Devlin, Tom Finan, Terry Michels, John Persons, Steve Sniderman, Dinah Searles, Jason Willetts, and John Taube.
The meeting was called to order by Bill Devlin.
A motion to accept the minutes of the regular meeting of the November 12 2014 meeting was made by Terry Michels seconded by Steve Sniderman and was approved.
- Review of Usage Statistics
- Review of Income & Expense Report for the month of November 2014
- Review of Profit & Loss, Budget vs Actual Report for the Fiscal Year (YTD, July 1, 2014- November 30, 2014)
- Review of Special Accounts
A motion to accept both the statistical report and the financial reports of November 2014 was made by Jason Willetts seconded by Tom Finan and was accepted
Legislative Agenda for 2015 General Assembly
John Taube reported that the primary goal of public libraries in the upcoming General Assembly will be to ensure that our per capita increase is not deferred. In 2014, the General Assembly approved a $1 per capita increase in library funding. The challenge this year will be to make sure with a $600 million deficit and a new administration looking to fulfill campaign promises of cutting taxes that our gains last year do not get swept aside this year. If the per capita funding stays in the budget, we should see an increase in State funding in FY2015.
Drafting the FY2016 operating budget
Library staff has begun to draft budgets based on various scenarios for library operations. At this point all scenarios start with the current FY2015 revenue projections. We also anticipate increases in health insurance cost of up to $16,000. A major factor in the proposed budget is how the anticipated $34,000 in WMRL Service Enhancement Grants will be used in FY16. For the past 2 years, those funds have been used to fund a pilot program of additional part-time staff at all library locations. Given that state and local funding have not increased to replace the grant funds, we will need to decide whether to advocate for the use the grant to extend the pilot program or embark on new initiatives in our budget proposal. John Taube will provide the staff’s recommendations by the February 2015 regular Board meeting.
Outreach Initiatives under consideration
John Taube outlined several outreach initiatives the library is researching. The focus of the outreach initiatives would be areas where the library system can assist in improving the economic well being of the county.
Digital Feldstein project
The library system and Al Feldstein have agreed to submit a grant application to the Community Trust Foundation to digitize several of his most popular works and make them available as eBooks in the Maryland Public Library eBook Consortium. The applications are due in early February and work could begin as soon as funding is available. The Western Maryland Historical Library (WHILBR) will also be receiving copies of the digitized content.
South Cumberland Library –Architectural and Engineering Design Plans
John Taube reported that they have had one meeting with the architect to kick off the design process. In that meeting library staff advocated that the design concept presented in the feasibility study of 2010 needs to be updated. Specifically, library staff advocated for a single public entrance to the facility and an expansion of the proposed addition. Our next step will be to visit similar sized libraries in the region.
ANNOUNCEMENTS and UPDATES
The Allegany County Early Childhood Advisory Council is in the final stages of deliberating a grant to the library system for $7500 to kickstart our Digital Story Telling programs. The grant would equip children’s librarians with iPads, Apple TVs, and Large Display Screens where needed.
The Board noted the many contributions of Mr. Howard Buchanan, who passed away on November 30, 2014. The Board recognizes and thanks Mr. Buchanan for his many endeavors to improve the community.
Next Board Meeting is January 14, 2015 at 4PM.